Interlibrary loan is the set of services that allows University Library Indianapolis patrons to access research materials not owned by the library. In addition to borrowing materials for our patrons from other libraries, we lend Library materials to other libraries for their patrons' use.
The practice of Interlibrary Loan in the United States in governed by the conditions set by the Interlibrary Loan Code of the American Library Association and by the regulations of individual lending libraries. International resource sharing outside of the United States is governed by the International Federation of Library Associations and Institutions' International Lending and Document Delivery: Principles and Guidelines for Procedure.
Requests for photocopies may fall under the restrictions imposed by the federal copyright guidelines enacted in 1976 and governed by Title 17 of the U.S. code. For more information about copyright, please visit the U.S. Copyright Office at http://www.copyright.gov/.
University Library Indianapolis will only accept interlibrary loan requests from current faculty, staff and students affiliated with University Library or the Herron School of Art Library. Distance education students may submit copy requests, but need to place book requests with their local public library if they are unable to pick up materials at the Library or the Herron Art Library.
Students, faculty and staff of the Medical, Law and Dental Schools should place requests through the libraries in their schools.
Residents of the state of Indiana must contact their local public library for assistance with interlibrary loan requests.
University Library Indianapolis also provides interlibrary loan services for Martin University.<>
University Library Indianapolis patrons are welcome to request textbooks through Interlibrary Loan. However, please note that becuase these titles are less commonly held by libraries and are often checked out or placed on reserve, our success rate is lower than for non-textbook titles. Also, because the due date is set by the lending library it may not line up with your academic needs (and ILL items are subject to recall by the provider).
Interlibrary loan requests can be made by authenticated IU Indianapolis users over the web from anywhere. Delivery of most journal articles can be done over the web with e-mail notification of arrival. At the current time, the library does not have a system for direct delivery of books to patrons. Therefore, distance education students should request loans of materials from their local public library if they are unable to pick up materials at the Library or Herron Art Library.
Yes. As of November 1, 2007, the number of requests placed through Interlibrary Loan is subject to the same limits on borrowing materials from University Library Indianapolis. These limits include all active requests (e.g. awaiting processing, request sent, checked out, delivered to web). The limits are:
Photocopies of journal articles
Books
IU Indianapolis faculty, staff, and students can get books from IU Indianapolis campus libraries by going to the owning library or through the Request Delivery feature in IUCAT. Books from most other IU libraries can be obtained through the Request Delivery feature in IUCAT. Exceptions are listed below.
For more information on Request Delivery, please visit http://www.indiana.edu/~libopac/iucathelp/request_context.html
If there are no other IU libraries that own an item and it is checked out at University Library Indianapolis, you may place an Interlibrary Loan request.
Books that are lost or cannot be located after an initial search by library staff may be requested through Interlibrary Loan. If something is listed as 'lost' or 'missing', it may be requested through Interlibrary Loan. Please put a note to this effect in your request.
Requests, whether placed through ILL or Request Delivery, take an average of 7 days to arrive. However, we cannot guarantee delivery time of any item. Please place requests well in advance of when they are needed.
There are several things you can do to speed the delivery time for your request.
While the Interlibrary Loan process is a very expensive service for the library to offer, there is no fee for University Library Indianapolis or Herron Art Library patrons to place Interlibrary Loan requests. National studies show that the average interlibrary loan request costs the borrowing and lending libraries $30-$35 in time, labor, copyright fees and materials for each item requested.
We will spend up to $26 to obtain loans or photocopies from other libraries. If the cost to obtain an item exceeds this amount, we will contact you to inquire if you would like to pay the difference between the actual cost and our $26 limit. Please see the section below concerning our policy for requesting Dissertations.
We will contact you at your official IU Indianapolis email address. To forward mail from this address, please consult this site: https://itaccounts.iu.edu/.
Articles are delivered electronically and will be available through your ILLiad account. Other materials are available for pick up at the circulation desk of either University Library Indianapolis or the Herron School of Art Library depending on the preference indicated in your ILLiad account. Your notification email should indicate where your materials are available for pickup.
Materials obtained through interlibrary loan cannot be forwarded to another IU campus or any other address. Loans and articles not able to be delivered electronically must be picked up at University Library Indianapolis or Herron School of Art Library.
Please consult your local public library to acquire leisure or recreational reading materials and popular videos, DVDs, and CDs. Anyone who resides, owns property, teaches, or attends school in Marion County is eligible for a borrower card at the Indianapolis-Marion County Public Library. This includes all IU Indianapolis students, faculty, and staff: http://www.imcpl.org/using/getacard.html
If you are unable to locate an dissertation or thesis in Proquest's Dissertations and Theses database (accessible from the Library's Article Databases page), then submit an interlibrary loan request. We will first attempt to obtain dissertations and theses by requesting from another library. If we are unable to obtain a loan of a dissertation or thesis, we will inform you. At that time, you have the option of ordering a copy of the dissertation from ProQuest UMI's Dissertation Express at your expense. The cost to you is $30 for a PDF and $33 for an unbound hard copy and is yours to keep. These prices are discounted. If you would like to proceed with purchasing a dissertation, payment is due when we place the order with Dissertation Express. We accept payment in cash, check, or Mastercard/Visa.
Many technical reports (i.e. NTIS, NASA, and other government agencies or departments) are not available through traditional interlibrary loan methods and must also be purchased. We will contact you if we are unable to obtain through loan and inform you of the price to order. Prices may vary.
If you would like the library to order a copy of a dissertation, thesis, or technical report for our collection, please contact the subject librarian for your department: http://library.indianapolis.iu.edu/libinfo/sub_librarians.
Renewals on interlibrary loan materials are strictly at the discretion of the lending library. The number of renewals we anticipate the lender granting will be indicated on your ILL item, but this may change based on the lender's own needs. Additional renewal requests should be made only in unusual circumstances. To request a renewal, please use the 'View/Renew Checked out Items' feature of your ILLiad account. You may also contact ulill@iu.edu or 274-0500.
If you have student assistants that place interlibrary loan requests for you, please request an ILLiad Proxy Account in lieu of having them place requests with their personal account. An ILLiad Proxy Account can be passed from assistant to assistant and will track all your requests in the same way a personal account does. Plus, you can both be notified of item availability, etc.
Complete the ILLiad Proxy Account Request Form and submit. The Interlibrary Services department will contact you with the information for your new account. For assistance or questions, please contact ulill@iu.edu or 274-0500.
If you do not wish for the Proxy to place requests on your behalf, they can still pick up your interlibrary loan items for you:
The status of a request indicates where it is in processing.
If you have still have questions about the status of your request, please email the staff at ulill@iu.edu.
While we appreciate your efforts to indicate where items may be available, there are times when it is faster and more cost-efficient to obtain an item from one of our out-of-state reciprocating partner libraries. While the material you requested may seem to be available at a school physically close to Indianapolis, the item may not have been on the shelf, they may lack the specific issue needed, or it may have been checked out since you requested it. Interlibrary Services reserves the right to select lenders for all requests.
Resource Sharing & Delivery Services (RSDS) is the department within University Library Indianapolis that provides resource sharing services, including ILL, and manages the mail room. RSDS provides services to users affiliated with the Library and the Herron School of Art Library. The department consists of 3 full time staff members and 1 librarian. We also depend on a number of IU Indianapolis student workers and the cooperation of staff members within the Library and at the Herron School of Art Library.
Indiana residents may apply for an IU Libraries Borrower's Card. Please see Circulation's How to Obtain a Borrower Card page for specific information.
If you are not an Indiana resident, please contact the interlibrary loan office of your local public or academic library. We do not accept interlibrary loan requests from individuals.
We prefer to accept requests from other libraries through OCLC (our symbol is IUP), but will also accept requests via our Lending Web Page.